Live Scan Request Form BCIA 8016 is the official document required by the California Department of Justice for digital fingerprint background checks. This standardized form collects personal details like full legal name, date of birth, physical descriptors, and government-issued identification numbers. It also captures the requesting agency’s ORI code and DOJ mailing code to ensure accurate routing of results. Once completed in the presence of a certified technician, ten rolled fingerprints are captured digitally, and the full packet—including consent under Penal Code § 813.8 and payment—is submitted electronically or by mail. The process supports applications for firearm permits, professional licenses, employment clearances, and more.
What Is a Live Scan Request Form?
A Live Scan Request Form is an electronic fingerprint submission document used across California and several other states to conduct criminal background checks. Unlike traditional ink-and-paper fingerprint cards, Live Scan transmits data directly from the scanning device to state and federal databases. The most common version is Form BCIA 8016, issued by the California Attorney General’s Office. It ensures that applicant information matches the identity used during fingerprint capture and that results go to the correct agency. These forms are mandatory for jobs in healthcare, education, security, transportation, and any role requiring state or FBI clearance.
Key Components of the BCIA 8016 Form
The BCIA 8016 form includes three main sections: applicant information, agency details, and technician verification. The applicant section requires full name, aliases, date of birth, gender, height, weight, eye and hair color, Social Security number, and driver’s license or state ID number. The agency section must list the Originating Agency Identifier (ORI), such as CA001 for the California DOJ, along with a five-digit mail code assigned by the Department of Justice. The technician confirms identity, captures fingerprints, and signs to certify compliance with state law. Missing or incorrect ORI or mail codes delay processing or cause misrouted results.
How to Fill Out a Live Scan Request Form Correctly
Accuracy is critical when completing a Live Scan Request Form. Start by verifying the correct ORI and mail code with your employer or licensing agency—using outdated codes is a common cause of rejection. Print legibly or type all information if using a digital version. Do not leave fields blank; write “N/A” if not applicable. Bring two forms of ID, including one government-issued photo ID. The technician will compare your IDs to the form before scanning. Sign only in front of the technician—pre-signed forms are invalid. Double-check spelling, especially for names with hyphens or apostrophes.
Live Scan vs. Traditional Fingerprinting: Why Digital Matters
Live Scan replaces outdated ink fingerprint methods with secure, fast digital transmission. Traditional cards often smudge, require reprints, and take weeks to process. Live Scan sends clean images instantly to the DOJ and FBI, reducing turnaround time to 3–10 business days. Errors are caught immediately by the scanner software, which checks image quality in real time. Results are encrypted and sent directly to the requesting agency, minimizing human handling and fraud risk. For applicants, this means faster job starts, license approvals, and permit issuances.
Common Uses for Live Scan Background Checks
Live Scan background checks serve many purposes across industries. Teachers, nurses, and childcare workers need them for employment. Firearm dealers, security guards, and ammunition purchasers require them for licensing. Real estate agents, notaries, and contractors use them for state certification. Immigration applicants and adoptive parents submit them for international record reviews. Even volunteer coaches and camp counselors may need clearance. Each use case has specific ORI codes and fee structures, so always confirm requirements with your agency before visiting a Live Scan location.
California-Specific Forms and Their Purposes
California uses several specialized Live Scan forms beyond the standard BCIA 8016. Form LIC 9163 is for Community Care Licensing, covering home health aides, daycare providers, and residential facility staff. DMV 8016 serves occupational drivers, ambulance operators, and commercial license applicants. Form A0522 is for security guard licensing through the Bureau of Security and Investigative Services (BSIS). Each form has unique fields but follows the same core structure: applicant data, agency ORI, mail code, and technician certification. Using the wrong form delays processing, so always download the latest version from the official agency website.
Understanding ORI Codes and Mail Codes
ORI (Originating Agency Identifier) codes are nine-character IDs assigned by the FBI to law enforcement and regulatory agencies. In California, common ORIs include CA001 (DOJ), CA002 (BSIS), and CA008 (DMV). The five-digit mail code, assigned by the DOJ, routes results to the correct department within the agency. For example, 94510-001 sends results to a specific unit in Sacramento. Technicians copy both codes onto the fingerprint cartridge label. Incorrect codes mean results go to the wrong place or get lost. Always verify these codes with your employer or licensing board—never guess.
Fees and Payment Methods for Live Scan Services
Live Scan fees vary by purpose and jurisdiction. A standard California state check costs $55. Adding FBI-level clearance increases the total to $115. Some agencies, like the DMV, charge only $25 for occupational licenses. Fees cover DOJ processing, FBI database access, and administrative costs. Payment is typically made at the Live Scan location via cash, credit card, or money order. Some employers reimburse applicants, while others pay directly. Always ask for a receipt—it’s required if you need to track your submission or dispute charges.
Where to Get Live Scan Fingerprinting Done
Live Scan services are available at certified locations statewide, including police departments, sheriff’s offices, private fingerprinting agencies, and some post offices. Private providers like Certifix Live Scan and Del Mar Live Scan offer appointments, walk-ins, and mobile services. Public agencies may have limited hours or require referrals. Always call ahead to confirm availability, accepted forms of ID, and current fees. Most locations provide the BCIA 8016 form on-site, but bringing a pre-filled copy saves time.
How Long Does Live Scan Processing Take?
Most Live Scan results return within 3 to 10 business days. Simple cases with no criminal history often clear in 48–72 hours. Complex cases involving name matches, out-of-state records, or FBI delays can take up to 30 days. The DOJ processes submissions in order received, so early submission helps. Applicants receive no direct notification—results go only to the requesting agency. Follow up with your employer or licensing board if you don’t hear back within two weeks. Delays are usually due to database issues, not applicant errors.
What Happens If My Live Scan Is Rejected?
Rejections occur due to poor image quality, mismatched IDs, incomplete forms, or incorrect ORI/mail codes. The technician should catch most issues during scanning, but some problems only surface during DOJ review. If rejected, you’ll need to resubmit at no extra cost if the error was on the provider’s side. If the mistake was yours—like wrong personal info—you may pay again. Keep your receipt and submission confirmation number to track status. Resubmissions restart the processing clock, so accuracy on the first try is essential.
Live Scan for Non-Residents and Out-of-State Applicants
Non-residents can complete Live Scan in California if their employer or licensing agency requires it. Bring valid government ID and proof of address. Some states accept California Live Scan results; others require in-state submissions. For federal jobs or multi-state licenses, confirm acceptance with the agency first. International applicants may need additional forms like BCIA 8016RR for record reviews related to adoption or immigration. Always check if electronic submission is allowed or if mailed copies are required.
Specialized Forms: LIC 9163, DMV 8016, and A0522
Form LIC 9163 is used exclusively for Community Care Licensing in California. It includes fields for employer name, facility type, and optional cross-agency submissions. DMV 8016 supports commercial driver’s licenses, ambulance certifications, and business automation programs. It requires the applicant’s driver’s license number and occupational classification. Form A0522 is for security guard and firearm permit applicants, managed by BSIS. Each form has unique instructions but shares core elements: personal data, ORI, mail code, and technician signature. Using the correct form prevents processing delays.
Record Review and International Requests: BCIA 8016RR
The BCIA 8016RR form is for applicants seeking a copy of their own California criminal history. Common uses include foreign adoption, visa applications, and CJIS clearance. It requires purpose code A3 for international adoption and may need a consular reference number. Unlike standard Live Scan, results go directly to the applicant, not an agency. Processing takes up to 15 business days. This form cannot be used for employment or licensing—only for personal record review. Submit through the DOJ’s secure portal or by certified mail.
Live Scan for Home Care and Social Services
Home Care Aides and organizations in California use a special submission process through the Department of Social Services. While no public form is available online, applicants can request a hard copy by calling (916) 657-3570 or emailing the Home Care Services Bureau. The form collects name, SSN, and registry ID. Note: CACI checks are not required for those affiliated only with a Home Care Organization. Fingerprints are matched against state and federal databases, with results sent to CDSS within 10 days.
Security Guard Licensing and Form A0522
Security guard applicants in California must submit Form A0522 with their Live Scan. This form specifies the license type (e.g., Class B for armed guards) and authorizes BSIS to receive results. The ORI is typically CA002, and the mail code varies by region. After fingerprinting, the packet is uploaded electronically. Results return to BSIS within seven business days. Applicants must also complete training and pass a written exam. Keep your Live Scan receipt as proof of submission during the licensing process.
Del Mar Live Scan and Printable Forms
Del Mar Live Scan offers downloadable BCIA 8016 forms for convenience, but applicants must verify ORI and mail codes independently. Example: CA001 with mail code 94510-001 for DOJ requests. Fees are $55 for state-only checks and $115 for combined state and federal. The provider emphasizes that using outdated or incorrect codes is the applicant’s responsibility. Pre-filled forms speed up the process, but technicians will still verify all details before scanning.
Legal Authority and Compliance
Live Scan forms operate under California Business and Professions Code sections 4600–4621, 7574–7574.16, 26050–26059, and 11340–11346. These laws authorize the DOJ to collect, process, and disseminate criminal history data for licensing and employment. Penal Code § 813.8 requires applicant consent before submission. Non-compliance—such as falsifying information or submitting without authorization—can result in license denial, fines, or criminal charges. All technicians must be certified and follow strict chain-of-custody rules.
Tips to Avoid Common Live Scan Mistakes
- Verify ORI and mail codes with your agency before arriving.
- Bring two forms of ID, including a government-issued photo ID.
- Do not sign the form until the technician is present.
- Ensure all personal details match your IDs exactly.
- Ask for a receipt and confirmation number.
- Follow up with your employer if results take longer than 10 days.
Frequently Asked Questions About Live Scan Request Forms
Many applicants have questions about timing, costs, and requirements. Below are detailed answers to the most common concerns, based on current DOJ guidelines and real-world processing experiences.
Can I use a Live Scan form from another state in California?
No. California requires the official BCIA 8016 or agency-specific form (e.g., LIC 9163, DMV 8016). Out-of-state forms lack the correct ORI structure, mail codes, and legal authorizations needed for California’s system. Even if fingerprints are captured digitally, the form must match California’s standards. Some states accept California Live Scan results for reciprocity, but the submission must originate from a CA-certified provider using state-approved forms. Always confirm with your licensing board before traveling.
What if I have a criminal record? Will it show up immediately?
Yes, if the record is in California’s database. The DOJ cross-references fingerprints against its criminal history files within hours. Arrests, convictions, and dismissals appear based on what’s reported by courts and law enforcement. However, some records take time to update—especially from rural counties or older cases. The FBI check adds another layer, pulling national data. If your record is clean, results often return in 2–3 days. If matches exist, processing slows for manual review. You won’t be notified directly; only the requesting agency sees the results.
Can I submit Live Scan results myself to my employer?
No. Results are sent directly from the DOJ to the agency listed on the form. Applicants never receive a copy unless they file a separate record review request using BCIA 8016RR. This prevents tampering and ensures integrity. If your employer asks for proof of submission, provide your receipt and confirmation number. They can track status internally. Never mail fingerprint cards or forms directly to an employer—this violates DOJ protocol and may invalidate the results.
How often do I need to repeat a Live Scan background check?
It depends on the agency. Most licenses require a new check every 1–5 years. Security guards renew every two years. Teachers may need updates with each job change. Some employers require pre-employment checks only. Federal programs like TSA PreCheck use longer validity periods. Always check renewal rules with your licensing board. Reusing old results is not allowed—each submission must be current and tied to an active application.
Are Live Scan records public or private?
Live Scan submissions are confidential and protected under state and federal law. Only the requesting agency receives results. The DOJ does not publish or share them publicly. However, certain employers or licensing boards may disclose findings as part of their own processes. Applicants can request their own records via BCIA 8016RR. Unauthorized disclosure by a technician or agency can lead to penalties. Your data is encrypted during transmission and stored securely.
What happens if I move after submitting my Live Scan?
Your address change does not affect processing. Results go to the agency, not your home. However, update your contact info with the requesting organization so they can reach you. If you need to resubmit due to an error, go to any certified location—your new city doesn’t matter. Just ensure the form uses the correct ORI and mail code for your original application. No additional fees apply if the error was not your fault.
Can minors complete a Live Scan request?
Yes, but with restrictions. Minors need parental consent and may require a court order or agency approval, depending on the purpose. Some licenses, like security guard permits, are not available to those under 18. For adoptions or school programs, special forms and procedures apply. Always check age requirements with the agency first. Technicians will verify guardian presence and documentation before scanning.
For official forms and updates, visit the California Department of Justice website at oag.ca.gov or call (916) 210-7700. Processing centers operate Monday through Friday, 8 a.m. to 5 p.m. Pacific Time. Most Live Scan locations accept walk-ins, but appointments reduce wait times.